Constitution

Note: constitutional amendments approved at October 2022, AGM

Aims:

1. To support those teaching and studying cultural studies in Canada by facilitating research exchange, exploring professional and institutional issues and challenges, and organizing biennial conferences and other scholarly events. The association’s mandate is to foreground cultural studies’ tradition of and capacity to engage critical race studies, postcolonial and diasporic cultures, and Black and Indigenous studies, in recognition of the lack of institutional support (including scholarly associations) for these research areas.

2. To encourage connections between academic and community-based activist and arts organizations.


Membership:

A. Any cultural producer, academic, professional, or individual engaged or interested in cultural studies shall be eligible for membership.

B. Members in good standing are those who have paid their membership dues.

C. Memberships run from time of purchase to December 31 of the subsequent calendar year (e.g. if one purchases a membership in August 2022, it will expire December 31 2023). One must be a member of CACS to attend the biennial conference. Membership fees cannot be reimbursed. Membership monies support the work of CACS.


Meetings:

There shall be a general meeting (GM) held during the CACS biennial conference. Other meetings can be held at the call of the Advisory Board (AB) or the On-Site Committee (OSC). Only members in good standing can participate in general meetings. A meeting with at least 5% of membership has quorum.


On-Site Committee (OSC) and the OSC Executive

A. The OSC will be formed from CACS members located at an institution or region in Canada. Every four years, conditions permitting, the OSC will rotate to another institution or region.

B. The Onsite Committee will be made up of an executive committee that will be responsible for the following: financing and organizing a conference in alternating years (for two in total); communicating calls and plans for the conference; gathering conference fees and maintaining conference budget. It is the responsibility of the OSC to ensure that minutes of meetings are kept.

C. The Onsite Committee will appoint a Chair, who is responsible for ensuring the daily operation of the OSC and is also the liaison between the Advisory Board and the OSC. The OSC Chair and AB Chair are jointly responsible for running the General Meeting.


Advisory Board

A. The Advisory Board will consist of between seven and ten members in good standing who reflect the commitment to regional and cultural diversity within CACS. Prospective new members may indicate their interest in joining the Advisory Board by contacting a current board member; when space becomes available on the board, they will be invited to join.

The Advisory Board will consist of the following roles:

AB Chair
Communications Chair
Treasurer
Secretary
Members-at-Large

Roles within the Advisory Boards will be determined internally.

B. The Advisory Board provides advice and direction to the OSC related to matters which are of importance to CACS. The Advisory Board may only make decisions for CACS in consultation with the OSC. The Advisory Board is responsible for maintaining the CACS website and will work with the OSC on digital communication to members. CACS membership fees will be used towards the Advisory Board budget.

C. The Advisory Board Treasurer will establish and maintain the CACS business account and Paypal account and maintain financial records, with November 1 being the start of the new fiscal year. CACS membership fees will go into the AB budget. At the end of an OSC 4-year term, any remaining funds will be transferred to the business account to be dispersed to the next OSC for conference planning. The AB treasurer will present a financial report at the General Meeting.

D. The Advisory Board Communications Chair will maintain and develop the CACS website, coordinate the CACS Twitter and Facebook page, and maintain the MailChimp account for communications with association members.

E. The Advisory Board is responsible for distributing a call for proposals to rotate the OSC to a new location 12 to 18 months in advance of the rotation, and for vetting proposals which are received. The Advisory Board is responsible for ensuring that a new slate of candidates is proposed for the OSC when the terms of the current OSC members expire.

F. If the OSC does not fulfill the terms of its mandate and responsibilities as directed by the Constitution, the Advisory Board is empowered to dissolve the OSC and advance the timeline to move the OSC to its next institutional home.

Constitutional Renewal

This constitution will be opened for discussion every four years (last update Fall 2022). Amendments to the constitution can be proposed every two years at the Bi-Annual Conference. Members will have the opportunity to provide input about potential amendments via discussion at the AGM.